Mail Merging Using MS Word

Mail merges are an easy way to get a large body of emails out to a list of people while also making the emails themselves personalized.

Prepare GroupWise:

• In GroupWise Go to Tools, Options, Documents, Integrations, Check "Enable Integrations"�, then select Microsoft Word Document from the list of Registered Applications and select the Enabled radio button below the list.
• If asked to "Register the Application"� click Yes. Then Click Ok. Close GroupWise.
  

  

Prepare the Document:

• In Word, open the Document you want to merge into email. Start the Mail Merge Wizard (Tools > Letters and Mailings > Mail Merge), and select E-mail messages from the list at the right hand side of the page. Create the e-mail. In step 3 of the merge browse to your database.
  

  

• Select your Database and select the sheet or table that contains the data:
  

  

• Edit the list
  

  

• Insert The Fields you desire from the database list: Place your cursor at the point in the message that you want to insert a field and select "More Items . . ."� Then select the item you want to insert:
  

  

• Preview your merge and select electronic Mail from the Wizard Menu:
  

  

Send the Mail Merge

• Make sure the "To:"� field contains Email, Put in your Subject, and select the format. Note you must select plain text for a standard email. If you want to include pictures you must sent the email as an attachment. To do this select Attachment in the Mail Format Field.
  

  

• Check in your "Sent Items" folder in GroupWise to make sure the items were sent.
• NOTE: Once the e-mail mail merge is complete, return to step 1, above, and disable Integrations in GroupWise.