Using a "Distribution List" of Email Addresses that Aren't in GroupWise

To create a new Group (a.k.a. distribution list) in GroupWise, the users whose email addresses you wish to add to it, must be within the GroupWise system. A GroupWise Group may contain anyone in the GroupWise System Address Book, your Contacts, and other GroupWise Groups. GroupWise does not facilitate typing an email address that is unknown to the system, into a Group.

So if you have a list of email addresses and the people are not in the GroupWise system or in your Contacts then you'll need to maintain that list outside of GroupWise in a file such as a spreadsheet or text. To send a message to this list you'll need to cut the email addresses and paste them into the BC field of the email message you're composing.

Example: You've compiled a list of email addresses of people that had attended a lecture you gave and you've volunteered to email them the Power Point presentation you used.
or
You hold a position on a local club and need to email the club members occasionally with information.
In either case, you don't want to create a Contact for any of these people in your GroupWise Address Book.
Problem: You cannot create a Group or distribution list in GroupWise if the members are not within your contacts.
Solution: You can maintain a list of email addresses outside of GroupWise in a text file or even a spreadsheet and send a message to the users in the list even though they're not in your GroupWise Contacts. Here's how:

  1. Create a new text file in Notepad, other text editor or create a spreadsheet
  2. Enter a line-delimited listing of the email addresses you wish to send mail (example below)
  3. Hilight and copy the listing or spreadsheet column to the clipboard
  4. Save the file for possible future modification
  5. Start a new mail message
  6. Enter your own name into the To: field
  7. Paste the clipboard contents into the BC: window (so the recipients won't see each others addresses)
  8. Enter a subject and compose a message
  9. Click Send
Example Text File: 
username@my.caspercollege.edu
username@yahoo.com
username@msn.com
username@hotmail.com
username@bresnan.net
username@club.org
username@juno.com

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