GroupWise 7 WebAccess

Please Note: this document is intended to be a general introduction to the functions available in the GW 7 WebAccess, instead of a detailed step-by-step user guide. For additional information, please use the Help button located in the upper-right corner of the GW 7 WebAccess interface.

GroupWise WebAccess is a platform-independent client interface to
access your GroupWise email and calendar using a web browser.

Getting There

GroupWise WebAccess can be used on any Internet enabled computer by tuning the web browser directly into http://gw.caspercollege.edu/ or indirectly from the Casper College home page: click Faculty and Staff then GroupWise WebAccess

What's New in GroupWise 7 WebAccess ?

• Work in Progress Folder - The Work in Progress folder saves drafts of items to be finished later.
• Name Completion - The Name Completion feature finishes known addresses for you. You type only the first few letters of the recipient's name, and GroupWise finishes it for you.
• Right-click Menus - You can right-click on a folder or item to see a menu of functions and options.
• Posted Items - You can schedule appointments, tasks, and reminder notes for yourself and other users. You can also reserve a block of time with a posted appointment.
• Message List Find Control - The Message List Find Control helps look for items that match the criteria you specify.
• Drag and Drop - You can move items around your desktop as you would with the desktop interface.

Login Menu for WebAccess

• Click on the Help or More Information link. You will see a new window open explaining all the login options.
• Generally, all you need to do is type in your username and password and click Login.
• The Basic Interface, although limited in functionality, provides a reasonable response time with dial-up connections.

Help Menu for WebAccess

• GroupWise WebAccess provides an extensive help system built into the program. In GroupWise WebAccess, click on the Help link. You will see a new window open with options for Help Contents, Help Index and Search.

Security Timeout

• As a security feature, GroupWise Webaccess will time out after 30 minutes of inactivity. Activity is measured by clicks to different pages inside WebAccess. So even if you are reading or typing a long e-mail message, because you have not done anything to indicate you're still there, the system thinks you are inactive. The next time you click on something, you may be returned to the login screen, possibly losing any messages that have not been saved.
• You may be able to retrieve the message you were composing by clicking the back button and then copying the text from your message. Then log back into GroupWise WebAccess, open a new message and paste the copied text into the body of the message.
• If you know you will be composing a lengthy message in WebAccess, it may be best to type the message into a word processor or text editor. When you have finished composing the message, you can copy and paste it into a new message in WebAccess.
  

Unopened Items Folder

• The Unopened Items folder is a time saving feature of GroupWise. Many people have rules that send new messages to folders in the cabinet. Rather than opening each folder to read these messages, the Unopened Items folder will allow you to view all new messages in one convenient location.

The GroupWise 7 WebAccess Interface

• When you log in, the Mailbox tab is displayed by default. Here, the left column lists all the folders; clicking a folder name will display the folder items in the right column. 
  
  
• To perform an action (Update, Delete, Accept, and etc.) to an item, check the box next to the item and then click one of the action icons above the item list.

 

• To send a new message: click New. This will open a new Mail Message window.
  
  

  

• NOTE: Tabs across the top of the New Mail window provide for Attachments, Send Options and Signature file inclusion.

 

Attachments

• The Attachments tab allows you to browse on your computer to locate the file you want to attach to the mail message.

Send Options

• The Send Options tab allows set-up options such as Classification, Priority level, Reply requests and Return notification.

Signature File

• The Signature tab allows you to design the signature to be attached to your e-mails.

 

Mailbox Options

• The Options link allows you to configure numerous settings for yor WebAccess e-mail..

• Proxy Access gives you the power to allow other specific users, access to your e-mail or calender.

• Rules allows you the power to set specific functions for incoming and outgoing messages.
  

• Time Zone options indicate the time zone you
  

 

The Cabinet

Viewing Folders

• Click the plus sign in front of the Cabinet to expand and display the list of folders.
• You can add, delete or share folders using the new Right-Click capabilities of GroupWise 7.
  
  

Drag & Drop Capabilities

Remember, you can move messages into your folders or trash by dragging the message to the desired location.

Address Books

Displaying All Personal Addresses

• Open the Address Book from the toolbar icons above the mailbox window.
• Select the desired address book from the drop down list.
• Click Search Address Book.
• The names in your Address Book will appear.
  
  

 

The WebAccess Calendar

Display Options

• The Calendar tab allows you to manage events, and display them in Day, Week, and Month views.

Accessing Archives

• Because your archive files are stored on your personal drives (hard drive, floppy disks, zip disks, or CDROM) they cannot be accessed from the Web.